Two different names,
the same person.
When names, pinyin spellings, former names, or name order differ between Chinese and U.S. documents, a Same Person Statement can explain that these names refer to the same individual. Landz provides a complete service covering statement preparation, mobile notarization, and a California Apostille.
When is it needed?
The purpose is to explain to the receiving organization that the different names refer to the same person, rather than requiring the names on both documents to be identical.
Different Chinese and English names
For example, Chinese documents may show a Chinese name, while U.S. documents use an English name, a pinyin spelling, or a different name order.
Name differences between old and new documents
Names may be written differently on old and new passports, identity cards, driver's licenses, or other documents, requiring a statement that all of these names belong to you.
Identity confirmation for matters in China
Common uses include property, banking, inheritance, notarization, and other matters that require confirmation that different names belong to the same person.
A simple example
For example, two different documents may show the following names:
In a Same Person Statement, you formally declare that the different names all refer to you. Notarization and an Apostille then complete the authentication process for using the U.S. document abroad.
A straightforward process
Landz assists with the entire process, from preparing the statement to obtaining the Apostille.
Order online
Place your order directly on this page. We will then contact you to confirm your documents, name details, and specific service needs.
Confirm the statement
We prepare or review the Same Person Statement based on your circumstances. Once you confirm that the content is correct, we schedule the notarization.
Mobile notarization
No travel is needed. Our notary visits your chosen address at the scheduled time to verify your identity and complete the signing and notarization.
Obtain the Apostille
After notarization, we arrange the California Apostille. You do not need to visit the Secretary of State's office yourself or coordinate with separate organizations.
Receive your completed documents
Once the Apostille is complete, we mail or deliver the authenticated original documents as agreed in your order.
What do you need to prepare?
The person making the statement must attend the notarization and sign in front of the notary.
This allows the notary to verify the signer's identity, for example with a driver's license or passport that meets California notarization requirements.
Tell us which names appear on your Chinese and U.S. documents and which differences need to be explained.
Can the statement be in Chinese?
Yes. The statement itself can be in Chinese, depending on how it will be used. If your situation requires an English or bilingual version, a translation, or other attachments, these can be prepared as needed.
If you already have a statement template, you can send it to us for review.
Don't have a Same Person Statement yet?
We can provide a sample Same Person Statement template. If you already have a version, you can send it to us for review.
Contact us for a free templateWhy choose Landz?
Mobile notary
No special trip is needed. After you book an appointment, the notary visits the designated address at the agreed time.
Apostille service after notarization
After the document is signed and notarized, we handle the California Apostille, reducing handoffs and repeated communication.
The entire process in one order
The same team follows through from statement preparation and in-person notarization to the Apostille and final delivery.
Frequently asked questions
What is a Same Person Statement?
A Same Person Statement is a declaration that different names, pinyin spellings, former names, or names on different documents refer to the same individual. It is commonly used for cross-border property, banking, inheritance, notarization, and other identity verification matters.
What kinds of name differences can it explain?
Common examples include different Chinese and English names, different pinyin spellings, a different name order, former names, differences between old and new passports, or different name formats on documents from different countries.
Why is an Apostille also needed?
When a document prepared and notarized in the United States will be used in China, the applicable cross-border document authentication process is generally required. U.S. documents covered by the Apostille Convention are generally submitted to the appropriate U.S. authority for an Apostille.
Does an Apostille confirm that the statement is true?
No. An Apostille primarily authenticates the signature, capacity, and seal of the relevant public official or notary. It does not determine whether the facts stated in the document are true.
Must the statement be bilingual in Chinese and English?
Not necessarily. A Chinese, English, or bilingual version can be selected according to the intended use. A translation can also be prepared if needed.
Do I need to travel to the notary?
No. Our notary can visit your chosen address at the scheduled time to verify your identity and complete the signing and notarization.
What identification is needed for notarization?
You need original, valid identification that allows the notary to verify your identity. The types of identification accepted must meet California notarization requirements.
Do I need my original Chinese identity card and Chinese passport?
The notary verifies the signer's identity under California notarization requirements. Whether additional supporting documents are needed can be determined based on the specific statement.
Does an Apostille guarantee acceptance in China?
An Apostille completes the cross-border document authentication process, but individual receiving organizations may have different requirements for the document's format, content, date, translation, or attachments.
Can I use a Same Person Statement template I already have?
Yes. If you already have a version, you can send it to us for review after placing your order.
What if I do not have a template?
We can provide a sample Same Person Statement template and help organize the statement based on your name details.
What happens after I place an order?
We contact you to confirm your documents and notarization arrangements. After in-person signing and notarization, we proceed with the Apostille. Once it is complete, we mail or deliver the authenticated original documents as agreed in your order.
Place your order and leave the rest to us
After you place your order, we contact you to confirm the Same Person Statement and your mobile notary appointment. The notary visits the designated address to complete the signing and notarization, and we then handle the Apostille.
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